Exchange 2010 Mailbox with Rule

Create the Mailbox

1. Open your Exchange Management Console (EMC) and under Recipient Configuration select Mailbox

   

2. Right click and select New Mailbox

3. Select User Mailbox

   

4. Select New User

   

5. Create a user.

   

6. Assign alias and select mailbox database on Exchange 2010 server

   

Allowing test messages to be forwarded

In order to allow mail to be forwarded outside the Exchange server's domain the following steps must be completed.

1. In the Exchange Management Console, under Organization Configuration, select Hub Transport, and select Remote Domains

   

2. Create a New Remote Domain named Knowledge Front with a domain name of knowledgefront.com

   

3. Right click the newly created Knowledge Front Remote Domain and select Properties

   

4. Check the boxes "Allow Automatic Replies" and "Allow Automatic forward"

   

Creating the Return Contact

Create the forwarding contact in the Exchange Organization. Assign the contact an SMTP address of mailive01@knowledgefront.com

Note

It is important to return the message to [mailive01@knowledgefront.com]{.title-ref} and not [mailive@knowledgefront.com]{.title-ref}. This will prevent Exchange from dropping the message if it thinks there is a forwarding loop.

This contact will be used by the rule defined in the next step to forward mail back to Knowledge Front

Connect with Outlook and create Rule

1. Configure an Outlook client to open the previously created Mailive Inbox

   

2. Go to Tools, then Rules and Alerts

   

3. Create a new Rule. Start with a blank rule, and select "Check messages when they arrive"

   

4. Select "from people or distribution list" and edit the value to be [mailive@knowledgefront.com]{.title-ref}

   

5. Set the rule to forward it to the previously created contact, Mailive Return, and then delete the message. Be sure to check with your organizations policies for retention of deleted items.